monday.com vs Kantata: Features, Pricing and Reviews Compared
- Starting price
- $9/user/mo · free plan
- Ease of use
- 8.7
- Functionality
- 8.9
- Value for money
- 7.5
- Customer support
- 8.1
Best for
- Teams that want to design their own workflow rather than adopt someone else's
- Operations and marketing teams that need dashboards leadership will actually look at
- Companies replacing spreadsheets with something shareable and automated
- Starting price
- Quote
- Ease of use
- 6.8
- Functionality
- 7.8
- Value for money
- 4.9
- Customer support
- 7.6
Best for
- Mid-size and enterprise services firms
- Agencies and management consultancies
- IT services and software firms running client projects
Our verdict
monday.com comes out ahead at 83/100 versus Kantata at 68. Highly visual boards that are easy to customize. monday.com is the better fit for teams that want a highly visual, customizable board. Kantata makes more sense if you need resourcing, project delivery, forecasting, and financials run in one system built for services firms.
On monday.com: monday.com is less a project tool than a visual database you shape into one, and that flexibility is its strength: boards, columns, automations and dashboards can model almost any process, from a sales pipeline to a content calendar. It is colourful and quick to learn. The costs to watch are seat minimums, the Standard tier being the real entry point (Basic lacks timeline and automations) and automation caps on busy boards.
Features comparison
The 8 project management capabilities we check on every product, ordered by importance to buyers.
| Feature | Importance | monday.com | Kantata |
|---|---|---|---|
| Kanban boards | 88% | Included | Included |
| Mobile app | 71% | Included | Included |
| Automations | 67% | Included | Included |
| Gantt charts | 64% | Included | Included |
| Time tracking | 59% | Included | Included |
| Guest access | 55% | Included | Included |
| Docs & wikis | 48% | Included | Included |
| API access | 33% | Included | Included |
What stands out in each
Boards and column types
Boards are tables with typed columns (status, people, date, timeline, numbers, formula, files, dependencies). Groups, subitems and multiple views (kanban, calendar, Gantt, chart, map) make one board serve several audiences.
Automations
A recipe-style builder ("when status changes to Done, notify owner and move to group") covers most needs without code. Standard allows 250 actions a month, Pro 25,000; heavy teams hit the Standard cap quickly.
Dashboards
Widgets for charts, numbers, timelines, workload and battery (progress) pull from one or many boards. Dashboards are the most presentable in the category, which is why leadership teams tend to like monday.com.
Work management products
monday work management is the core; monday CRM, monday dev and monday service are packaged variants with the same engine. Buying the right product avoids rebuilding a CRM from a blank board.
KantataAI resource matching
The platform proposes project teams by scope, skills, scheduling, and availability. Resource managers can see bench information and how staffing choices affect performance and profitability.
Resource forecasting and capacity planning
Forecasts draw on project pipeline demand to show future capacity needs. Teams can identify skill gaps and resource bottlenecks before they affect delivery.
AI Expertise Engine
The engine is embedded in the PSA and learns from each engagement to inform proposals, staffing, and delivery. Firms can turn past project experience into guidance for new work.
Expertise Agent
Users describe what they need in plain language, and the agent acts across teams, workflows, and connected systems. It is designed to move work forward with business context.
Pricing comparison
monday.com starts at $9/user/mo with a free plan (14-day trial); Kantata starts at Quote. Plans are shown as the vendors publish them; the BSR Value subscore reflects what you get for the money.
Free
Up to 2 seats, 3 boards, 200 items.
- 2 seats
- 3 boards
- Unlimited docs
- 200+ templates
Basic
Unlimited boards and items, 5GB storage, one dashboard per board.
- Unlimited items
- Unlimited free viewers
- 5GB storage
- Prioritised support
Standard
Timeline, Gantt, guest access, 250 automation and integration actions.
- Timeline and Gantt
- Calendar view
- Guest access
- 250 automations/mo
Pro
Private boards, time tracking, formulas, 25,000 automations.
- Private boards
- Time tracking
- Formula column
- 25,000 automations/mo
Seats are sold in minimum packs (3 on paid plans, in bundles above that), so a two-person team pays for three. Prices shown are annual; monthly billing is roughly 18% more. Automation and integration actions are capped per plan. Guest access starts at Standard; free viewers are unlimited.
Value for money: 7.5/10 · Monthly, Annual, Minimum 3 seats · Vendor pricing page ↗
KantataStarting at Quote (quote-based). Plan breakdown not published yet.
Pricing is provided on request: prospects fill out a form and a PSA Advisor builds a plan based on company size, goals, and team structure. There is no free plan or free trial.
Value for money: 4.9/10
Integrations comparison
4 integrations in common · 15 only in monday.com · 19 only in Kantata. Logos link to our review when we cover the tool.
Both connect to
Only Kantata19Which one is best for my use case?
Who each product is built for, who should look elsewhere, and the jobs it gets bought for, from our editorial review and the vendor's own customer profile.
Ideal for
- Teams that want to design their own workflow rather than adopt someone else's
- Operations and marketing teams that need dashboards leadership will actually look at
- Companies replacing spreadsheets with something shareable and automated
Not for
- Teams that need only simple task lists; the Basic plan is thin and Standard is the real floor
- Organisations with strict seat budgets; minimum seat packs raise the effective price
- Teams who want opinionated project structure out of the box (Asana does this better)
Common use cases
Sells to: Small businesses, Mid-size companies, Enterprises. Common industries: Marketing and creative, Operations, Construction, SaaS and technology, Real estate, Nonprofits.
KantataIdeal for
- Mid-size and enterprise services firms
- Agencies and management consultancies
- IT services and software firms running client projects
- Salesforce-based organizations needing native PSA
Not for
- Small teams wanting a free or self-serve start
- Companies without billable project work
- Buyers who need published prices before contacting sales
Common use cases
Sells to: Small businesses, Mid size businesses, Enterprises.
Support, training and setup
How you get help, how you learn the product, and how fast you can be running.
- Support score
- 8.1/10Leads
- Ease of use
- 8.7/10Leads
- Support channels
- 24/7 support (all plans)
- Help center
- Community
- Dedicated customer success (Enterprise)
- Training
- monday.com Academy
- Documentation
- Webinars
- Template center
- Tailored onboarding (Enterprise)
- Deployment
- Cloud / SaaS
- iOS app
- Android app
- Mac app
- Windows app
- Typical setup
- Same day
- Languages
- English, Spanish, French, German, Portuguese, Italian +8
Kantata- Support score
- 7.6/10
- Ease of use
- 6.8/10
- Support channels
- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- 24/7 (Live rep)
- Chat
- Training
- In Person
- Live Online
- Webinars
- Documentation
- Videos
- Deployment
- Web
- Typical setup
- Not published
- Languages
- Not published
Security and reliability
Certifications and controls as published by each vendor. We list them; we don't audit them.
- Security
- SOC 2 Type II
- ISO 27001
- GDPR
- HIPAA (Enterprise)
- SSO (Pro+)
- Two-factor authentication
- Audit log (Enterprise)
- Public API
- Yes
- Mobile apps
- iOS · Android
- Company
- Tel Aviv, Israel · 2,500+ employees · founded 2012
Kantata- Security
- Role-based access controls and permissions
- Secure, scalable APIs with role-based access
- Trust Center with Privacy Policy, Service Level Agreement, and Terms of Use
- Security described as built into the core product
- Public API
- Yes
- Mobile apps
- None published
- Company
- Not published
Pros and cons
Our editors' pros and cons for each product. No user reviews have been published for these products yet.
Pros
- Highly visual boards that are easy to customize
- No-code automations and dashboards
- Broad use beyond project management: CRM, HR, marketing
Cons
- Three-seat minimum and seat bundles on paid plans
- Time tracking and advanced features need Pro or above
- Can become cluttered on large, complex projects
KantataPros
- Resourcing, project delivery, forecasting, and financials run in one system built for services firms.
- More than 1,200 prebuilt connectors, secure APIs, and MCP support connect the PSA to CRM, accounting, HR, and AI tools.
- Kantata OX offers out-of-the-box integrations and a faster path to value, while SX runs natively on Salesforce with consolidated multi-entity financials.
- Published customer results include a 36% reduction in cost leakage at Finastra and a 20% improvement in revenue forecasting at Cornerstone.
- Agentic business intelligence delivers answers and forecasts without a separate BI tool or analyst team.
Cons
- Pricing is not published, so buyers must request a quote before they can compare costs.
- There is no free plan or free trial to test the product before a sales conversation.
- The Salesforce-native SX edition is positioned for large, sophisticated organizations with multi-entity operations.
- The platform is designed around project-based services work, so firms without billable projects will find less fit.
Full side-by-side table
monday.com leads in 7 of 7 rows where they differ. Green marks the leader in each row.
Kantata 68Leads 0 of 7 rows · Best for mid-size and enterprise services firms managing resourcing, forecasting, and billing together| Feature | monday.com Best for teams that want a highly visual, customizable board | Kantata Best for mid-size and enterprise services firms managing resourcing, forecasting, and billing together |
|---|---|---|
| Scores | ||
| BSR score | 83 | 68 |
| Ease | 8.7 | 6.8 |
| Features | 8.9 | 7.8 |
| Value | 7.5 | 4.9 |
| Support | 8.1 | 7.6 |
| Pricing | ||
| Starting price | $9/user/mo | Quote |
| Free plan | Included | Not included |
| Free trial | 14-day trial | — |
| Features | ||
| Features included | 8 / 8 | 8 / 8 |
| Kanban boards | Included | Included |
| Gantt charts | Included | Included |
| Time tracking | Included | Included |
| Guest access | Included | Included |
| Automations | Included | Included |
| Docs & wikis | Included | Included |
| API access | Included | Included |
| Mobile app | Included | Included |
| Details | ||
| Biggest strength | Highly visual boards that are easy to customize | Resourcing, project delivery, forecasting, and financials run in one system built for services firms. |
| Biggest weakness | Three-seat minimum and seat bundles on paid plans | Pricing is not published, so buyers must request a quote before they can compare costs. |
| Platforms | Web, iOS, Android, Windows, Mac | Web |
| Best fit | 3–2,000 users | Small businesses, Mid size businesses, Enterprises |
Not a match?
Other project management software we list, ranked by BSR score.
monday.com vs Kantata: FAQs
Is monday.com better than Kantata?
monday.com scores 83/100 against Kantata's 68, a 15-point lead. Highly visual boards that are easy to customize. Kantata is the better pick if resourcing, project delivery, forecasting, and financials run in one system built for services firms matters more to you.
Which is cheaper, monday.com or Kantata?
monday.com has the lowest starting price at $9/user/mo and offers a free plan. Kantata starts at Quote. Per-user pricing, annual discounts and add-ons change the real total, so price out your actual seat count.
Which has more features?
monday.com covers 8 of the 8 project management features we track.
Do monday.com and Kantata integrate with the same tools?
Both connect to Slack, Google Calendar, Jira, Zapier. Only monday.com lists Microsoft Teams, Gmail, Outlook; Only Kantata lists SAP Concur, QuickBooks Online, Dynamics 365.
How this comparison was made
Each product was scored on the same four subscores (Ease, Features, Value, Support) from the vendor's published pricing and documentation, our editorial review, then combined into a 100-point BSR score. Hands-on tested: monday.com. Feature checks use one list per category; plans, integrations, support and security come from what each vendor publishes and are refreshed when listings change. Green marks the leader in a row. Sponsored placements are labeled elsewhere on the site and never touch a comparison. Full methodology →