iClassPro review
Bottom line
iClassPro is class management software for gymnastics, cheer, swim, and dance centers, covering scheduling, registration, attendance, payments, and parent communication in one platform. Its clearest strength is its depth in activity-center workflows such as punch passes, makeup tokens, and skill tracking. The main costs to watch are the 12-month commitment on Premium, the $499 setup fee for the Branded App, and the lack of a free plan. Owners running recurring classes at one or more locations who want a dedicated system for their studio should consider it.
What is iClassPro?
iClassPro is class management software built for children's activity centers, including gymnastics, cheer, swim, and dance schools. Founded in 2008 by gymnast and gym owner Chris McNabb and headquartered in Longview, Texas, it handles the administrative work that takes up owner time: class scheduling, enrollment, tuition billing, attendance, and family communication. Its core job is keeping recurring classes, camps, private lessons, and birthday parties in one system instead of spreadsheets and separate payment tools.
Day to day, staff build class schedules in the Office Portal, and families register and pay through the Customer Portal, online booking, or the iClassPro app. A check-in kiosk lets students check themselves in at the front desk, while coaches record attendance and skill evaluations in the staff portal. Staff clock in and out with a time clock that records geographic coordinates. Missed classes can be covered with makeup tokens, and punch passes let families buy a set number of visits. Two-way texting, email, and Autopilot Workflows handle reminders and messages. Card payments run through the platform with an automatic card updater, and next-day funding is available for US locations.
The typical users are studio owners, front-desk staff, and coaches. The Signature plan starts at $139 per month per location with no commitment. Elite is $199 per month, and Premium is $299 per month with a 12-month commitment. Premium includes one Pro Insights seat, and the Branded App and integrated website are available on Premium and Enterprise. An Enterprise plan is priced through a sales consultation for multi-location organizations. Add-ons include the Branded App at a $499 setup fee plus $150 per month, Growth Engine at $59 per month, and extra Pro Insights seats at $19 per month.
What sets iClassPro apart is its focus on children's activity businesses rather than general scheduling software. Punch passes, makeup tokens, skill tracking with custom certificates, and party booking are part of the core product. QuickBooks on Autopilot syncs studio revenue to QuickBooks Online automatically each day. Growth Engine adds a CRM-style hub for leads and bookings, and Pro Insights turns enrollment, retention, and financial data into dashboards. Support includes phone, email, chat, webinars, and a knowledgebase, and the Marketing Hub provides printable signage and videos for families.
Who it's for
- Gymnastics and cheer gyms
- Swim schools and dance studios
- Multi-location activity centers
Who should look elsewhere
- Businesses needing a free ongoing plan
- Owners who need two-way accounting sync
- Non-children's businesses seeking general scheduling
Typical uses
- Recurring class enrollment and tuition billing
- Private lessons and birthday party bookings
- Front-desk check-in with a kiosk
- Tracking skill progress and issuing certificates
- Syncing studio revenue to QuickBooks Online
iClassPro integrations 1 listed
Apps iClassPro connects to, as published by the vendor. Native integrations sync directly; others go through a connector such as Zapier or webhooks. Click a logo to read our review of that product.
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iClassPro alternatives and comparisons
iClassPro is the only swim school product we list so far. Browse the category as more are added.