RotaCloud review
Bottom line
RotaCloud is shift scheduling software that brings rotas, clock-in time tracking and annual leave into one system that staff reach through a mobile app. Its clearest strength is how quickly managers can build and share a rota, with open shifts, availability and leave visible while they plan. The main cost to watch is that prices are not shown on the site, and there is no free plan beyond a 30-day trial. It suits small and mid-size businesses with shift teams that want scheduling, time tracking and holidays handled together.
What is RotaCloud?
RotaCloud is online rota software and workforce management software for businesses that run shift-based teams. It replaces spreadsheets, photos of the rota and WhatsApp messages with one system where managers build schedules and staff see their shifts. It also covers clocking in, timesheets and annual leave, so scheduling, time tracking and holidays sit in one account.
Managers build rotas with a drag-and-drop planner that supports templates, copied weeks and rolling patterns such as 2-on-2-off. Staff availability, contracted hours and approved annual leave appear on the rota as shifts are added. Open shifts notify every eligible employee, and managers can let the first person to claim a shift take it or add an approval step. Staff use the mobile app to view their shifts, toggle availability and request leave. On the time side, staff clock in by app or on-site, and managers can set GPS restrictions for each site and receive missed clock-in alerts. Clocking data feeds automatically into timesheets, which export to payroll as CSV or to accounting software.
Customers include care homes, vet practices, dental practices, restaurants, security firms, retailers and professional services firms, along with larger organisations. The company says it works with more than 5,000 businesses. A 30-day free trial is available with no card required. Buyers who want to see costs start with the trial or request a demo.
What sets RotaCloud apart is the combination of rota planning, time tracking and HR tools in one system, plus labour cost control. Managers see estimated daily, weekly and monthly costs as they build a rota, set budget caps for each rota, department or location, and compare labour percentages against forecast revenue. Support is provided by a UK-based team by email, phone and chat, and set-up help is included. The company is independent, with over 50 employees and no outside investment.
Who it's for
- Care homes and healthcare teams with shift rotas
- Restaurants, cafes and bars managing labour costs
- Security firms tracking guards across several sites
- Small and mid-size businesses replacing spreadsheets
Who should look elsewhere
- Teams that need a free plan with no time limit
- Businesses that need native connections to many payroll systems
Typical uses
- Building weekly staff rotas across several locations
- Filling last-minute shift gaps with open shifts
- Tracking clock-ins and GPS location for security guards
- Managing annual leave, TOIL and sickness in one place
- Forecasting labour costs against expected revenue
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RotaCloud alternatives and comparisons
RotaCloud is the only employee scheduling product we list so far. Browse the category as more are added.