Zen Planner review
Bottom line
Zen Planner is gym and studio management software that combines memberships, scheduling, billing, attendance, and belt tracking in one web platform. Its clearest strength is that it handles daily operations for the fitness business while leaving room to add marketing and a branded website as the business grows. The main cost to watch is that automated marketing and AI campaigns require the Engage add-on or the Ultimate package, and payment processing carries extra fees. Martial arts schools, CrossFit gyms, and boutique studios that want billing and scheduling in one system should consider it first.
What is Zen Planner?
Zen Planner is gym and studio management software built by Daxko, LLC for fitness businesses that want member records, class scheduling, billing, and attendance in one system. It is aimed at owners who spend too much of their week on administrative work and want that time back for coaching and member retention.
Staff use Zen Planner to manage member accounts, enroll members in classes, track belt and skill rankings, check members in at the front desk, and process payments. Recurring billing runs automatically, and members can book classes and manage their accounts through a self-service portal and mobile app. Staff can also use the mobile app, and reminders and customizable email and text templates help keep communication moving without manual follow-up.
Zen Planner is built for martial arts schools, CrossFit and functional fitness gyms, boutique fitness and yoga studios, pilates and dance studios, and personal training businesses. The Studio package starts at $99 per month. Billing scales with Active Members, meaning anyone with a membership or who attended an event in the past month, while prospects and staff are not charged. Plans are month-to-month, and an annual contract is available on request. Essentials costs $198 per month, the New Business Bundle costs $199 per month, and Ultimate costs $348 per month.
What sets Zen Planner apart is that management tools sit alongside marketing in the same platform. Zen Planner Engage and the Ultimate package add automated email and text campaigns, lead capture, and CRM-style follow-up, while the Essentials and Ultimate packages add a customizable website built to capture leads. Onboarding includes a dedicated specialist and done-for-you data migration, so a gym moving from another system does not have to rebuild its member records and payment history on its own.
Who it's for
- Martial arts schools tracking belt ranks
- CrossFit and functional fitness gyms
- Boutique fitness, yoga, and pilates studios
- New fitness businesses launching with a website
Who should look elsewhere
- Buyers who need a free plan or free trial
- Businesses that want fixed published pricing for payments or multiple locations
Typical uses
- Manage memberships and recurring billing
- Run online class booking and attendance tracking
- Track belt rankings and student progress
- Capture leads and automate email and text follow-up
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Zen Planner alternatives and comparisons
Zen Planner is the only membership management product we list so far. Browse the category as more are added.
