Asana vs Airtable: Features, Pricing and Reviews Compared
- Starting price
- $10.99/user/mo · free plan
- Ease of use
- 8.8
- Functionality
- 8.7
- Value for money
- 7.6
- Customer support
- 8.0
Best for
- Marketing, operations and product teams juggling dozens of projects with shared people
- Managers who need portfolio and goal roll-ups, not just a task list
- Teams that want a polished mobile and desktop experience
- Starting price
- $20/user/mo · free plan
- Ease of use
- 7.2
- Functionality
- 7.8
- Value for money
- 7.4
- Customer support
- 7.4
Best for
- Operations and project management teams
- Marketing and creative teams running campaigns and asset libraries
- Organizations replacing spreadsheets with governed custom apps
Our verdict
Asana comes out ahead at 83/100 versus Airtable at 75. Flexible views of the same work: list, board, timeline, calendar. Asana is the better fit for cross-functional teams that need clear ownership. Airtable makes more sense if you need the Free plan covers individual users and very small teams with lightweight needs at no charge.
On Asana: Asana is the project tool we recommend for teams that run many concurrent projects and need to see how they roll up into goals and portfolios. Task management is fast and keyboard-friendly, views are flexible, and the automation builder is approachable. The weakness is cost: the useful views live on Starter, the planning features live on Advanced, and per-user pricing adds up for large teams who could get by on monday.com or ClickUp.
Features comparison
The 8 project management capabilities we check on every product, ordered by importance to buyers.
| Feature | Importance | Asana | Airtable |
|---|---|---|---|
| Kanban boards | 88% | Included | Included |
| Mobile app | 71% | Included | Included |
| Automations | 67% | Included | Included |
| Gantt charts | 64% | Included | Included |
| Time tracking | 59% | Included | Included |
| Guest access | 55% | Included | Included |
| Docs & wikis | 48% | Not included | Included |
| API access | 33% | Included | Included |
What stands out in each
Tasks, subtasks and views
Every task has an assignee, due date, custom fields and subtasks, and the same project can be viewed as a list, board, timeline, calendar or Gantt chart. The interface is quick and the keyboard shortcuts make bulk editing fast.
Workflow builder and rules
Starter includes a visual builder for intake-to-done workflows with triggers and actions (assign, move section, set field, notify Slack). Automation counts are capped per month by plan.
Goals, portfolios and workload
Advanced adds portfolios that roll projects up with status, owner and progress, goals linked to the work that drives them, and a workload view that shows who is over capacity. This is the layer that justifies Asana over cheaper tools.
Reporting
Project dashboards with charts of tasks by status, assignee and custom field; Advanced extends to cross-project reporting. Exports to Tableau and Power BI exist for deeper analysis.
Relational databases
Teams model their business in linked tables, connecting records across projects, customers, assets, and tools. Because the data is relational, one record can drive many views and workflows without duplicate entry.
Omni app building
Users describe what they need in plain language and Omni generates a working app from that description. This lets non-developers build custom business apps without writing code.
AI agents and Field Agents
Agents act inside the same data, logic, and workflows as the rest of the team. Field Agents run AI across all of a table's records, such as translating assets or summarizing feedback at scale.
Automations
Automations combine triggers with deterministic and generative logic to move work between steps. Teams use them to route approvals, update records, and keep related tools in sync.
Pricing comparison
Asana starts at $10.99/user/mo with a free plan (30-day trial); Airtable starts at $20/user/mo with a free plan (Free trial). Plans are shown as the vendors publish them; the BSR Value subscore reflects what you get for the money.
Personal
Up to 10 users. Tasks, lists, boards and calendar.
- Up to 10 teammates
- Unlimited tasks and projects
- List, board and calendar views
- Basic integrations
Starter
Timeline, Gantt, workflow builder, dashboards and 250 automations a month.
- Timeline and Gantt views
- Workflow builder
- Project dashboards
- Custom fields and forms
Advanced
Goals, portfolios, workload, approvals and 25,000 automations.
- Goals and portfolios
- Workload management
- Time tracking
- Approvals and proofing
Enterprise
SAML, admin controls, audit logs and data residency.
- SAML SSO and SCIM
- Admin console
- Audit log API
- Data residency
Paid plans are billed per user with a minimum of two seats, and seats come in bundles at some sizes. The free Personal plan caps collaborators at ten. Monthly billing costs about 20% more than annual. Asana AI features are included on paid plans but some advanced AI capabilities are limited by tier.
Value for money: 7.6/10 · Monthly, Annual, Minimum 2 seats · Vendor pricing page ↗
Free
Suited to individual users, very small teams, or people with lightweight needs who want to start building.
- Provides the key building blocks for building applications
- All users on the plan are free
- Free plan is available to teams at no charge
Team
For teams that like the Free plan features but need more capacity.
- Charged only for users with edit permissions on at least one base
- Read-only collaborators, form submissions, and share links are not charged
- Charges are prorated for users added partway through the month
- Paid by credit card
Business
For departments and larger organizations that need added customization, data scale, flexibility, and administrative features.
- Includes additional customization, data scale, and flexibility
- Includes administrative features for departments and enterprise organizations
- Can be purchased from workspace settings or through sales
- Sales-issued annual invoices accept PO, ACH, wire, or check
Enterprise Scale
For large organizations that need unlimited structure and enterprise administration.
- Unlimited org units, workspaces, and bases
- Charged for users with edit permissions across the organization
- Includes SAML-based single sign-on and additional administration features
- Purchased through sales
Team and Business plans are billed per seat, and charges apply only to users with edit permissions on at least one base. Team and Business are paid by credit card, while Business and Enterprise Scale purchased through sales can be paid by annual invoice via PO, ACH, wire, or check. Charges are prorated when users are added partway through a billing cycle.
Value for money: 7.4/10
Integrations comparison
3 integrations in common · 17 only in Asana · 44 only in Airtable. Logos link to our review when we cover the tool.
Both connect to
Which one is best for my use case?
Who each product is built for, who should look elsewhere, and the jobs it gets bought for, from our editorial review and the vendor's own customer profile.
Ideal for
- Marketing, operations and product teams juggling dozens of projects with shared people
- Managers who need portfolio and goal roll-ups, not just a task list
- Teams that want a polished mobile and desktop experience
Not for
- Very small teams who need Gantt or timeline views; the free plan lacks them
- Budget-conscious teams that need Advanced features (workload, time tracking) at scale
- Teams that want a database-style tool with heavy customisation (consider monday.com or Notion)
Common use cases
Sells to: Small businesses, Mid-size companies, Enterprises, Nonprofits. Common industries: Marketing and creative, SaaS and technology, Operations, Education, Healthcare, Financial services.
Ideal for
- Operations and project management teams
- Marketing and creative teams running campaigns and asset libraries
- Organizations replacing spreadsheets with governed custom apps
Not for
- Individuals who need only a simple task list
- Organizations that need published pricing for large-scale deployments
Common use cases
Sells to: Freelancers, Small businesses, Mid size businesses, Enterprises.
Support, training and setup
How you get help, how you learn the product, and how fast you can be running.
- Support score
- 8.0/10Leads
- Ease of use
- 8.8/10Leads
- Support channels
- Email and chat (paid plans)
- Help center
- Community forum
- Priority support (Enterprise)
- Training
- Asana Academy
- Documentation
- Live webinars
- Customer success (Enterprise)
- Deployment
- Cloud / SaaS
- iOS app
- Android app
- Mac app
- Windows app
- Typical setup
- Same day
- Languages
- English, Spanish, French, German, Portuguese, Japanese +7
- Support score
- 7.4/10
- Ease of use
- 7.2/10
- Support channels
- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- 24/7 (Live rep)
- Chat
- Training
- Live Online
- Webinars
- Documentation
- Videos
- Deployment
- Web
- Typical setup
- Not published
- Languages
- Not published
Security and reliability
Certifications and controls as published by each vendor. We list them; we don't audit them.
- Security
- SOC 2 Type II
- ISO 27001
- GDPR
- HIPAA (Enterprise)
- SSO (SAML)
- Two-factor authentication
- Data residency (Enterprise)
- Public API
- Yes
- Mobile apps
- iOS · Android
- Company
- San Francisco, CA · 1,800+ employees · founded 2008
- Security
- SOC 2 Type 2
- ISO/IEC 27001:2022
- ISO/IEC 27701:2019
- HIPAA
- TX-RAMP Level 2
- GDPR
- UK GDPR
- CCPA/CPRA
- Two-factor authentication (2FA)
- SAML-based single sign-on (SSO) on Enterprise plan
- Password-protected share links
- Record-level revision history
- Public API
- Yes
- Mobile apps
- None published
- Company
- San Francisco, CA, USA · 700 people employees · founded 2012
Pros and cons
Our editors' pros and cons for each product. No user reviews have been published for these products yet.
Pros
- Flexible views of the same work: list, board, timeline, calendar
- Clear task ownership and dependency tracking
- Large integration library and a mature API
Cons
- Free plan caps collaborators and lacks timeline view
- Pricing climbs quickly for larger teams
- No built-in wiki or long-form documents
Pros
- The Free plan covers individual users and very small teams with lightweight needs at no charge.
- Agents and human users operate under the same permissions and audit log, which simplifies oversight.
- Enterprise Scale allows unlimited org units, workspaces, and bases within one organization.
- Data can be stored in the European Union or Australia, with enterprise key management available for customer-owned keys.
- Records can scale into the hundreds of millions through HyperDB.
Cons
- Every user with edit permissions on a base is billed, so costs rise quickly as teams grow.
- The Business tier is $45 per user per month, more than double the Team tier.
- SAML-based single sign-on is available only on the Enterprise plan.
- Enterprise Scale pricing is custom and must be arranged through sales.
Full side-by-side table
Asana leads in 6 of 8 rows where they differ. Green marks the leader in each row.
| Feature | Asana Best for cross-functional teams that need clear ownership | Best for operations, marketing, and product teams replacing spreadsheets with governed custom apps |
|---|---|---|
| Scores | ||
| BSR score | 83 | 75 |
| Ease | 8.8 | 7.2 |
| Features | 8.7 | 7.8 |
| Value | 7.6 | 7.4 |
| Support | 8.0 | 7.4 |
| Pricing | ||
| Starting price | $10.99/user/mo | $20/user/mo |
| Free plan | Included | Included |
| Free trial | 30-day trial | Free trial |
| Features | ||
| Features included | 7 / 8 | 8 / 8 |
| Kanban boards | Included | Included |
| Gantt charts | Included | Included |
| Time tracking | Included | Included |
| Guest access | Included | Included |
| Automations | Included | Included |
| Docs & wikis | Not included | Included |
| API access | Included | Included |
| Mobile app | Included | Included |
| Details | ||
| Biggest strength | Flexible views of the same work: list, board, timeline, calendar | The Free plan covers individual users and very small teams with lightweight needs at no charge. |
| Biggest weakness | Free plan caps collaborators and lacks timeline view | Every user with edit permissions on a base is billed, so costs rise quickly as teams grow. |
| Platforms | Web, iOS, Android, Windows, Mac | Web |
| Best fit | 2–5,000 users | Freelancers, Small businesses, Mid size businesses, Enterprises |
Not a match?
Other project management software we list, ranked by BSR score.
Asana vs Airtable: FAQs
Is Asana better than Airtable?
Asana scores 83/100 against Airtable's 75, a 8-point lead. Flexible views of the same work: list, board, timeline, calendar. Airtable is the better pick if the Free plan covers individual users and very small teams with lightweight needs at no charge matters more to you.
Which is cheaper, Asana or Airtable?
Asana has the lowest starting price at $10.99/user/mo and offers a free plan. Airtable starts at $20/user/mo. Per-user pricing, annual discounts and add-ons change the real total, so price out your actual seat count.
Which has more features?
Airtable covers 8 of the 8 project management features we track, including Docs & wikis which Asana lacks.
Do Asana and Airtable integrate with the same tools?
Both connect to Jira, Zapier, Tableau. Only Asana lists Slack, Microsoft Teams, Google Workspace; Only Airtable lists Microsoft Outlook, Miro, Unito.
How this comparison was made
Each product was scored on the same four subscores (Ease, Features, Value, Support) from the vendor's published pricing and documentation, our editorial review, then combined into a 100-point BSR score. Hands-on tested: Asana. Feature checks use one list per category; plans, integrations, support and security come from what each vendor publishes and are refreshed when listings change. Green marks the leader in a row. Sponsored placements are labeled elsewhere on the site and never touch a comparison. Full methodology →