Asana vs Kanbanchi: Features, Pricing and Reviews Compared
- Starting price
- $10.99/user/mo · free plan
- Ease of use
- 8.8
- Functionality
- 8.7
- Value for money
- 7.6
- Customer support
- 8.0
Best for
- Marketing, operations and product teams juggling dozens of projects with shared people
- Managers who need portfolio and goal roll-ups, not just a task list
- Teams that want a polished mobile and desktop experience
- Starting price
- $3.97/user/mo
- Ease of use
- 7.3
- Functionality
- 6.8
- Value for money
- 6.8
- Customer support
- 7.3
Best for
- Google Workspace teams
- Small and mid-size businesses managing shared projects
- Schools and nonprofits
Our verdict
Asana comes out ahead at 83/100 versus Kanbanchi at 70. Flexible views of the same work: list, board, timeline, calendar. Asana is the better fit for cross-functional teams that need clear ownership. Kanbanchi makes more sense if you need native integration with Gmail, Google Calendar, Drive, Google Vault and Google Workspace single sign-on, so it fits into existing Google accounts or you want to start cheaper ($3.97/user/mo vs $10.99/user/mo).
On Asana: Asana is the project tool we recommend for teams that run many concurrent projects and need to see how they roll up into goals and portfolios. Task management is fast and keyboard-friendly, views are flexible, and the automation builder is approachable. The weakness is cost: the useful views live on Starter, the planning features live on Advanced, and per-user pricing adds up for large teams who could get by on monday.com or ClickUp.
Features comparison
The 8 project management capabilities we check on every product, ordered by importance to buyers.
| Feature | Importance | Asana | Kanbanchi |
|---|---|---|---|
| Kanban boards | 88% | Included | Included |
| Mobile app | 71% | Included | Included |
| Automations | 67% | Included | Included |
| Gantt charts | 64% | Included | Included |
| Time tracking | 59% | Included | Included |
| Guest access | 55% | Included | Included |
| Docs & wikis | 48% | Not included | Not included |
| API access | 33% | Included | Not included |
What stands out in each
Tasks, subtasks and views
Every task has an assignee, due date, custom fields and subtasks, and the same project can be viewed as a list, board, timeline, calendar or Gantt chart. The interface is quick and the keyboard shortcuts make bulk editing fast.
Workflow builder and rules
Starter includes a visual builder for intake-to-done workflows with triggers and actions (assign, move section, set field, notify Slack). Automation counts are capped per month by plan.
Goals, portfolios and workload
Advanced adds portfolios that roll projects up with status, owner and progress, goals linked to the work that drives them, and a workload view that shows who is over capacity. This is the layer that justifies Asana over cheaper tools.
Reporting
Project dashboards with charts of tasks by status, assignee and custom field; Advanced extends to cross-project reporting. Exports to Tableau and Power BI exist for deeper analysis.
KanbanchiKanban boards and cards
Work is organized as cards on boards with columns for workflow stages. Cards can be color coded, assigned to team members and filtered so each person sees what is theirs.
Gmail and Drive integration
Tasks can be created directly from Gmail, and files can be attached from My Drive or Shared Drives. Boards are stored as files in Google Drive, which keeps project materials in one place.
Google Calendar sync
Start and due dates push into Google Calendar, so task deadlines appear alongside meetings. This helps teams plan their days around the work on their boards.
Gantt charts and dependencies
The Professional tier adds Gantt charts and task dependencies, which show how work items relate over time. Project managers can see sequencing and spot tasks that hold up others.
Pricing comparison
Asana starts at $10.99/user/mo with a free plan (30-day trial); Kanbanchi starts at $3.97/user/mo (Free trial). Plans are shown as the vendors publish them; the BSR Value subscore reflects what you get for the money.
Personal
Up to 10 users. Tasks, lists, boards and calendar.
- Up to 10 teammates
- Unlimited tasks and projects
- List, board and calendar views
- Basic integrations
Starter
Timeline, Gantt, workflow builder, dashboards and 250 automations a month.
- Timeline and Gantt views
- Workflow builder
- Project dashboards
- Custom fields and forms
Advanced
Goals, portfolios, workload, approvals and 25,000 automations.
- Goals and portfolios
- Workload management
- Time tracking
- Approvals and proofing
Enterprise
SAML, admin controls, audit logs and data residency.
- SAML SSO and SCIM
- Admin console
- Audit log API
- Data residency
Paid plans are billed per user with a minimum of two seats, and seats come in bundles at some sizes. The free Personal plan caps collaborators at ten. Monthly billing costs about 20% more than annual. Asana AI features are included on paid plans but some advanced AI capabilities are limited by tier.
Value for money: 7.6/10 · Monthly, Annual, Minimum 2 seats · Vendor pricing page ↗
KanbanchiEssential
For individuals managing personal tasks or simple projects in Kanban view.
- Unlimited kanban boards & cards
- Unlimited collaborators
- Google Calendar integration
- 3 tags per board and 1 checklist per card
Premium
For small and mid-size business teams managing shared projects and daily tasks.
- Multiple board views
- Subcards and card templates
- Saved filters and roles
- Export to Google Sheets
Enterprise
For organizations requiring admin control, custom integrations, enterprise-level security and support.
- Multi-level admin
- Sharing with Google groups
- Creating boards in Shared Drives
- Google Vault integration
Professional
For teams managing multiple projects that need advanced planning and performance tracking.
- Gantt chart and task dependencies
- Swimlanes
- Team workload monitoring
- Time tracker with export to Google Sheets
Essential, Premium, Professional and Enterprise are billed monthly or annually, and the annual rate is the lower price shown. Premium requires a minimum of two seats and Enterprise is custom-priced from 100 seats, with custom features and integrations available at additional cost. Educational institutions and nonprofits receive 25% off Premium, Professional or Enterprise with yearly billing.
Value for money: 6.8/10
Integrations comparison
No integrations in common · 20 only in Asana · 0 only in Kanbanchi. Logos link to our review when we cover the tool.
Only Kanbanchi0No integrations published.
Which one is best for my use case?
Who each product is built for, who should look elsewhere, and the jobs it gets bought for, from our editorial review and the vendor's own customer profile.
Ideal for
- Marketing, operations and product teams juggling dozens of projects with shared people
- Managers who need portfolio and goal roll-ups, not just a task list
- Teams that want a polished mobile and desktop experience
Not for
- Very small teams who need Gantt or timeline views; the free plan lacks them
- Budget-conscious teams that need Advanced features (workload, time tracking) at scale
- Teams that want a database-style tool with heavy customisation (consider monday.com or Notion)
Common use cases
Sells to: Small businesses, Mid-size companies, Enterprises, Nonprofits. Common industries: Marketing and creative, SaaS and technology, Operations, Education, Healthcare, Financial services.
KanbanchiIdeal for
- Google Workspace teams
- Small and mid-size businesses managing shared projects
- Schools and nonprofits
Not for
- Teams that need a permanent free plan
- Teams that need Gantt charts on lower-priced tiers
- Organizations requiring on-premise deployment by default
Common use cases
Sells to: Freelancers, Small businesses, Mid size businesses, Enterprises.
Support, training and setup
How you get help, how you learn the product, and how fast you can be running.
- Support score
- 8.0/10Leads
- Ease of use
- 8.8/10Leads
- Support channels
- Email and chat (paid plans)
- Help center
- Community forum
- Priority support (Enterprise)
- Training
- Asana Academy
- Documentation
- Live webinars
- Customer success (Enterprise)
- Deployment
- Cloud / SaaS
- iOS app
- Android app
- Mac app
- Windows app
- Typical setup
- Same day
- Languages
- English, Spanish, French, German, Portuguese, Japanese +7
Kanbanchi- Support score
- 7.3/10
- Ease of use
- 7.3/10
- Support channels
- Email/Help Desk
- FAQs/Forum
- Phone Support
- Chat
- Training
- In Person
- Live Online
- Webinars
- Documentation
- Videos
- Deployment
- Web
- Typical setup
- Not published
- Languages
- Not published
Security and reliability
Certifications and controls as published by each vendor. We list them; we don't audit them.
- Security
- SOC 2 Type II
- ISO 27001
- GDPR
- HIPAA (Enterprise)
- SSO (SAML)
- Two-factor authentication
- Data residency (Enterprise)
- Public API
- Yes
- Mobile apps
- iOS · Android
- Company
- San Francisco, CA · 1,800+ employees · founded 2008
Kanbanchi- Security
- ISO/IEC 27001:2022
- SOC 2 Type II
- CASA Tier 2
- CSA STAR Level 1
- GDPR
- UK GDPR and Data Protection Act 2018
- CCPA/CPRA
- EU-US Data Privacy Framework
- FERPA-supportive safeguards
- HIPAA-supportive use with appropriate configurations
- Google Workspace single sign-on
- Encryption in transit and at rest
- Public API
- Not published
- Mobile apps
- None published
- Company
- founded 2016
Pros and cons
Our editors' pros and cons for each product. No user reviews have been published for these products yet.
Pros
- Flexible views of the same work: list, board, timeline, calendar
- Clear task ownership and dependency tracking
- Large integration library and a mature API
Cons
- Free plan caps collaborators and lacks timeline view
- Pricing climbs quickly for larger teams
- No built-in wiki or long-form documents
KanbanchiPros
- Native integration with Gmail, Google Calendar, Drive, Google Vault and Google Workspace single sign-on, so it fits into existing Google accounts.
- The Essential plan starts at $3.97 per user per month billed annually and includes unlimited boards, cards and collaborators.
- Security documentation includes ISO/IEC 27001:2022 certification, a SOC 2 Type II report and CASA Tier 2 assurance for Google user data.
- Educational institutions and nonprofits receive 25% off Premium, Professional or Enterprise with yearly billing.
Cons
- There is no permanent free plan, and after the trial the account is limited to 36 cards.
- Gantt charts, task dependencies and time tracking are only available on the Professional tier and above.
- Premium requires at least two seats, and Enterprise is custom-priced from 100 seats, which leaves small teams with fewer options.
- Kanbanchi is a cloud application, and an on-premise installation requires a separate quote.
Full side-by-side table
Asana leads in 8 of 9 rows where they differ. Green marks the leader in each row.
Kanbanchi 70Leads 1 of 9 rows · Best for Google Workspace teams that need Kanban boards, Gantt charts and time tracking in one tool| Feature | Asana Best for cross-functional teams that need clear ownership | Kanbanchi Best for Google Workspace teams that need Kanban boards, Gantt charts and time tracking in one tool |
|---|---|---|
| Scores | ||
| BSR score | 83 | 70 |
| Ease | 8.8 | 7.3 |
| Features | 8.7 | 6.8 |
| Value | 7.6 | 6.8 |
| Support | 8.0 | 7.3 |
| Pricing | ||
| Starting price | $10.99/user/mo | $3.97/user/mo |
| Free plan | Included | Not included |
| Free trial | 30-day trial | Free trial |
| Features | ||
| Features included | 7 / 8 | 6 / 8 |
| Kanban boards | Included | Included |
| Gantt charts | Included | Included |
| Time tracking | Included | Included |
| Guest access | Included | Included |
| Automations | Included | Included |
| Docs & wikis | Not included | Not included |
| API access | Included | Not included |
| Mobile app | Included | Included |
| Details | ||
| Biggest strength | Flexible views of the same work: list, board, timeline, calendar | Native integration with Gmail, Google Calendar, Drive, Google Vault and Google Workspace single sign-on, so it fits into existing Google accounts. |
| Biggest weakness | Free plan caps collaborators and lacks timeline view | There is no permanent free plan, and after the trial the account is limited to 36 cards. |
| Platforms | Web, iOS, Android, Windows, Mac | Web |
| Best fit | 2–5,000 users | Freelancers, Small businesses, Mid size businesses, Enterprises |
Not a match?
Other project management software we list, ranked by BSR score.
Asana vs Kanbanchi: FAQs
Is Asana better than Kanbanchi?
Asana scores 83/100 against Kanbanchi's 70, a 13-point lead. Flexible views of the same work: list, board, timeline, calendar. Kanbanchi is the better pick if native integration with Gmail, Google Calendar, Drive, Google Vault and Google Workspace single sign-on, so it fits into existing Google accounts matters more to you.
Which is cheaper, Asana or Kanbanchi?
Kanbanchi has the lowest starting price at $3.97/user/mo. Asana starts at $10.99/user/mo. Per-user pricing, annual discounts and add-ons change the real total, so price out your actual seat count.
Which has more features?
Asana covers 7 of the 8 project management features we track, including API access which Kanbanchi lacks.
Do Asana and Kanbanchi integrate with the same tools?
They publish different integration lists. Asana lists Slack, Microsoft Teams, Google Workspace, Microsoft 365; Kanbanchi has not published integrations.
How this comparison was made
Each product was scored on the same four subscores (Ease, Features, Value, Support) from the vendor's published pricing and documentation, our editorial review, then combined into a 100-point BSR score. Hands-on tested: Asana. Feature checks use one list per category; plans, integrations, support and security come from what each vendor publishes and are refreshed when listings change. Green marks the leader in a row. Sponsored placements are labeled elsewhere on the site and never touch a comparison. Full methodology →