Asana vs Kantata: Features, Pricing and Reviews Compared
- Starting price
- $10.99/user/mo · free plan
- Ease of use
- 8.8
- Functionality
- 8.7
- Value for money
- 7.6
- Customer support
- 8.0
Best for
- Marketing, operations and product teams juggling dozens of projects with shared people
- Managers who need portfolio and goal roll-ups, not just a task list
- Teams that want a polished mobile and desktop experience
- Starting price
- Quote
- Ease of use
- 6.8
- Functionality
- 7.8
- Value for money
- 4.9
- Customer support
- 7.6
Best for
- Mid-size and enterprise services firms
- Agencies and management consultancies
- IT services and software firms running client projects
Our verdict
Asana comes out ahead at 83/100 versus Kantata at 68. Flexible views of the same work: list, board, timeline, calendar. Asana is the better fit for cross-functional teams that need clear ownership. Kantata makes more sense if you need resourcing, project delivery, forecasting, and financials run in one system built for services firms.
On Asana: Asana is the project tool we recommend for teams that run many concurrent projects and need to see how they roll up into goals and portfolios. Task management is fast and keyboard-friendly, views are flexible, and the automation builder is approachable. The weakness is cost: the useful views live on Starter, the planning features live on Advanced, and per-user pricing adds up for large teams who could get by on monday.com or ClickUp.
Features comparison
The 8 project management capabilities we check on every product, ordered by importance to buyers.
| Feature | Importance | Asana | Kantata |
|---|---|---|---|
| Kanban boards | 88% | Included | Included |
| Mobile app | 71% | Included | Included |
| Automations | 67% | Included | Included |
| Gantt charts | 64% | Included | Included |
| Time tracking | 59% | Included | Included |
| Guest access | 55% | Included | Included |
| Docs & wikis | 48% | Not included | Included |
| API access | 33% | Included | Included |
What stands out in each
Tasks, subtasks and views
Every task has an assignee, due date, custom fields and subtasks, and the same project can be viewed as a list, board, timeline, calendar or Gantt chart. The interface is quick and the keyboard shortcuts make bulk editing fast.
Workflow builder and rules
Starter includes a visual builder for intake-to-done workflows with triggers and actions (assign, move section, set field, notify Slack). Automation counts are capped per month by plan.
Goals, portfolios and workload
Advanced adds portfolios that roll projects up with status, owner and progress, goals linked to the work that drives them, and a workload view that shows who is over capacity. This is the layer that justifies Asana over cheaper tools.
Reporting
Project dashboards with charts of tasks by status, assignee and custom field; Advanced extends to cross-project reporting. Exports to Tableau and Power BI exist for deeper analysis.
KantataAI resource matching
The platform proposes project teams by scope, skills, scheduling, and availability. Resource managers can see bench information and how staffing choices affect performance and profitability.
Resource forecasting and capacity planning
Forecasts draw on project pipeline demand to show future capacity needs. Teams can identify skill gaps and resource bottlenecks before they affect delivery.
AI Expertise Engine
The engine is embedded in the PSA and learns from each engagement to inform proposals, staffing, and delivery. Firms can turn past project experience into guidance for new work.
Expertise Agent
Users describe what they need in plain language, and the agent acts across teams, workflows, and connected systems. It is designed to move work forward with business context.
Pricing comparison
Asana starts at $10.99/user/mo with a free plan (30-day trial); Kantata starts at Quote. Plans are shown as the vendors publish them; the BSR Value subscore reflects what you get for the money.
Personal
Up to 10 users. Tasks, lists, boards and calendar.
- Up to 10 teammates
- Unlimited tasks and projects
- List, board and calendar views
- Basic integrations
Starter
Timeline, Gantt, workflow builder, dashboards and 250 automations a month.
- Timeline and Gantt views
- Workflow builder
- Project dashboards
- Custom fields and forms
Advanced
Goals, portfolios, workload, approvals and 25,000 automations.
- Goals and portfolios
- Workload management
- Time tracking
- Approvals and proofing
Enterprise
SAML, admin controls, audit logs and data residency.
- SAML SSO and SCIM
- Admin console
- Audit log API
- Data residency
Paid plans are billed per user with a minimum of two seats, and seats come in bundles at some sizes. The free Personal plan caps collaborators at ten. Monthly billing costs about 20% more than annual. Asana AI features are included on paid plans but some advanced AI capabilities are limited by tier.
Value for money: 7.6/10 · Monthly, Annual, Minimum 2 seats · Vendor pricing page ↗
KantataStarting at Quote (quote-based). Plan breakdown not published yet.
Pricing is provided on request: prospects fill out a form and a PSA Advisor builds a plan based on company size, goals, and team structure. There is no free plan or free trial.
Value for money: 4.9/10
Integrations comparison
5 integrations in common · 15 only in Asana · 18 only in Kantata. Logos link to our review when we cover the tool.
Both connect to
Only Kantata18Which one is best for my use case?
Who each product is built for, who should look elsewhere, and the jobs it gets bought for, from our editorial review and the vendor's own customer profile.
Ideal for
- Marketing, operations and product teams juggling dozens of projects with shared people
- Managers who need portfolio and goal roll-ups, not just a task list
- Teams that want a polished mobile and desktop experience
Not for
- Very small teams who need Gantt or timeline views; the free plan lacks them
- Budget-conscious teams that need Advanced features (workload, time tracking) at scale
- Teams that want a database-style tool with heavy customisation (consider monday.com or Notion)
Common use cases
Sells to: Small businesses, Mid-size companies, Enterprises, Nonprofits. Common industries: Marketing and creative, SaaS and technology, Operations, Education, Healthcare, Financial services.
KantataIdeal for
- Mid-size and enterprise services firms
- Agencies and management consultancies
- IT services and software firms running client projects
- Salesforce-based organizations needing native PSA
Not for
- Small teams wanting a free or self-serve start
- Companies without billable project work
- Buyers who need published prices before contacting sales
Common use cases
Sells to: Small businesses, Mid size businesses, Enterprises.
Support, training and setup
How you get help, how you learn the product, and how fast you can be running.
- Support score
- 8.0/10Leads
- Ease of use
- 8.8/10Leads
- Support channels
- Email and chat (paid plans)
- Help center
- Community forum
- Priority support (Enterprise)
- Training
- Asana Academy
- Documentation
- Live webinars
- Customer success (Enterprise)
- Deployment
- Cloud / SaaS
- iOS app
- Android app
- Mac app
- Windows app
- Typical setup
- Same day
- Languages
- English, Spanish, French, German, Portuguese, Japanese +7
Kantata- Support score
- 7.6/10
- Ease of use
- 6.8/10
- Support channels
- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- 24/7 (Live rep)
- Chat
- Training
- In Person
- Live Online
- Webinars
- Documentation
- Videos
- Deployment
- Web
- Typical setup
- Not published
- Languages
- Not published
Security and reliability
Certifications and controls as published by each vendor. We list them; we don't audit them.
- Security
- SOC 2 Type II
- ISO 27001
- GDPR
- HIPAA (Enterprise)
- SSO (SAML)
- Two-factor authentication
- Data residency (Enterprise)
- Public API
- Yes
- Mobile apps
- iOS · Android
- Company
- San Francisco, CA · 1,800+ employees · founded 2008
Kantata- Security
- Role-based access controls and permissions
- Secure, scalable APIs with role-based access
- Trust Center with Privacy Policy, Service Level Agreement, and Terms of Use
- Security described as built into the core product
- Public API
- Yes
- Mobile apps
- None published
- Company
- Not published
Pros and cons
Our editors' pros and cons for each product. No user reviews have been published for these products yet.
Pros
- Flexible views of the same work: list, board, timeline, calendar
- Clear task ownership and dependency tracking
- Large integration library and a mature API
Cons
- Free plan caps collaborators and lacks timeline view
- Pricing climbs quickly for larger teams
- No built-in wiki or long-form documents
KantataPros
- Resourcing, project delivery, forecasting, and financials run in one system built for services firms.
- More than 1,200 prebuilt connectors, secure APIs, and MCP support connect the PSA to CRM, accounting, HR, and AI tools.
- Kantata OX offers out-of-the-box integrations and a faster path to value, while SX runs natively on Salesforce with consolidated multi-entity financials.
- Published customer results include a 36% reduction in cost leakage at Finastra and a 20% improvement in revenue forecasting at Cornerstone.
- Agentic business intelligence delivers answers and forecasts without a separate BI tool or analyst team.
Cons
- Pricing is not published, so buyers must request a quote before they can compare costs.
- There is no free plan or free trial to test the product before a sales conversation.
- The Salesforce-native SX edition is positioned for large, sophisticated organizations with multi-entity operations.
- The platform is designed around project-based services work, so firms without billable projects will find less fit.
Full side-by-side table
Asana leads in 7 of 9 rows where they differ. Green marks the leader in each row.
Kantata 68Leads 2 of 9 rows · Best for mid-size and enterprise services firms managing resourcing, forecasting, and billing together| Feature | Asana Best for cross-functional teams that need clear ownership | Kantata Best for mid-size and enterprise services firms managing resourcing, forecasting, and billing together |
|---|---|---|
| Scores | ||
| BSR score | 83 | 68 |
| Ease | 8.8 | 6.8 |
| Features | 8.7 | 7.8 |
| Value | 7.6 | 4.9 |
| Support | 8.0 | 7.6 |
| Pricing | ||
| Starting price | $10.99/user/mo | Quote |
| Free plan | Included | Not included |
| Free trial | 30-day trial | — |
| Features | ||
| Features included | 7 / 8 | 8 / 8 |
| Kanban boards | Included | Included |
| Gantt charts | Included | Included |
| Time tracking | Included | Included |
| Guest access | Included | Included |
| Automations | Included | Included |
| Docs & wikis | Not included | Included |
| API access | Included | Included |
| Mobile app | Included | Included |
| Details | ||
| Biggest strength | Flexible views of the same work: list, board, timeline, calendar | Resourcing, project delivery, forecasting, and financials run in one system built for services firms. |
| Biggest weakness | Free plan caps collaborators and lacks timeline view | Pricing is not published, so buyers must request a quote before they can compare costs. |
| Platforms | Web, iOS, Android, Windows, Mac | Web |
| Best fit | 2–5,000 users | Small businesses, Mid size businesses, Enterprises |
Not a match?
Other project management software we list, ranked by BSR score.
Asana vs Kantata: FAQs
Is Asana better than Kantata?
Asana scores 83/100 against Kantata's 68, a 15-point lead. Flexible views of the same work: list, board, timeline, calendar. Kantata is the better pick if resourcing, project delivery, forecasting, and financials run in one system built for services firms matters more to you.
Which is cheaper, Asana or Kantata?
Asana has the lowest starting price at $10.99/user/mo and offers a free plan. Kantata starts at Quote. Per-user pricing, annual discounts and add-ons change the real total, so price out your actual seat count.
Which has more features?
Kantata covers 8 of the 8 project management features we track, including Docs & wikis which Asana lacks.
Do Asana and Kantata integrate with the same tools?
Both connect to Slack, Google Workspace, Microsoft 365, Jira, Zapier. Only Asana lists Microsoft Teams, Gmail, Outlook; Only Kantata lists SAP Concur, QuickBooks Online, Dynamics 365.
How this comparison was made
Each product was scored on the same four subscores (Ease, Features, Value, Support) from the vendor's published pricing and documentation, our editorial review, then combined into a 100-point BSR score. Hands-on tested: Asana. Feature checks use one list per category; plans, integrations, support and security come from what each vendor publishes and are refreshed when listings change. Green marks the leader in a row. Sponsored placements are labeled elsewhere on the site and never touch a comparison. Full methodology →