ChurchTrac review
Bottom line
ChurchTrac is church management software that brings member records, fund accounting, giving, worship planning, and check-in into one web-based platform. Its clearest strength is that a church can replace several separate tools with a single system starting at $29 per month for up to 75 names. The main cost to watch is that pricing rises with each name tier, and texting, setup services, and background checks are billed extra. It suits small and mid-size churches that want accounting and people records in one place.
What is ChurchTrac?
ChurchTrac is church management software for congregations of all sizes. It combines member records, fund accounting, online giving, worship planning, volunteer scheduling, event registration, and a church website and app in one web-based system. It addresses a common problem for church offices, where member information, donations, budgets, and volunteer schedules end up spread across separate spreadsheets and apps. The company has served churches since 2002 and reports more than 14,000 churches using the platform.
Day to day, church administrators use the people database to store families, groups, and membership status. Attendance can be recorded through headcounts, individual tracking, printed rosters, or a live kiosk, and a secure check-in system supports nursery and children's ministry. Online and text donations create batches in the giving screen, and contribution statements are generated from those records. Fund accounting covers budgets, bank syncing, and check printing, while the Church Connect app lets families mark themselves present and update their information. Messages go out by text, email, and voice, and background checks for volunteers can be ordered through a MinistrySafe integration.
Churches of many sizes use ChurchTrac, and church plants can request a custom quote. Pricing is tiered by the number of names tracked, starting at $29 per month for up to 75 names and rising to $119 per month for the largest tier. Every tier includes the core modules, and a 30-day free trial requires no credit card. Enhanced Messaging, online giving processing, and optional setup services are billed separately.
What sets ChurchTrac apart is its bundling. Accounting, giving, website, app, check-in, and worship planning sit in one platform rather than in separate tools that must be connected. Each church account is kept in its own database, separate from other customers' accounts, and card payments are handled through Stripe so card numbers are not stored on ChurchTrac's systems. The company is privately owned and debt free, and its support team is based in Jacksonville, Florida, offering free one-on-one setup sessions and weekly live training webinars.
Who it's for
- Small churches tracking up to 75 names
- Mid-size churches replacing spreadsheets
- Church bookkeepers managing fund accounting
- Church plants seeking a custom quote
Who should look elsewhere
- Organizations that need a permanent free plan
- Non-church nonprofits seeking donor CRM tools
- Churches wanting setup fees waived
Typical uses
- Consolidating member records and giving
- Tracking attendance with check-in and rosters
- Sending text, email, and voice messages to congregations
- Planning worship services and volunteer schedules
- Managing church fund accounting in one system
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