Hubstaff review
Bottom line
Hubstaff is a time tracking and productivity monitoring platform that connects recorded hours to payroll, payments, and client billing. Its clearest strength is that one product covers tracking, approvals, budgets, and payouts for remote teams. The main tradeoffs are the monitoring features, which some teams will find intrusive, and per-user pricing that grows with headcount. It suits agencies, consultancies, and distributed companies that need hours to drive pay and invoices.
What is Hubstaff?
Hubstaff is a time tracking platform that records how long teams work and turns those hours into timesheets, payroll inputs, and client invoices. It targets distributed teams where managers cannot see what work is being done or how many hours it took. Time is captured through desktop, web, and mobile apps, or automatically through GPS job sites and company devices, so hours reach finance without manual entry.
Day to day, team members clock in and out, or time is captured in the background. Activity tracking records mouse and keyboard usage frequency, app and URL usage, and idle time, and it never logs keystrokes. Optional screenshots can be enabled, disabled, or blurred. Managers approve timesheets, and approvals can trigger payments through connected providers such as Wise, PayPal, and Payoneer. Project and task tracking lets teams set budget limits and monitor spend, with real-time notifications as members or budgets approach their limits. Attendance, schedules, leave, and PTO sit in the same place.
Hubstaff serves freelancers, small businesses, mid-size companies, and enterprises, with solution pages for agencies, software development, consulting, virtual assistant services, and call centers. Pricing starts at $7 per user per month, and a free 14-day trial requires no credit card. Costs scale with the number of users on the account.
What sets it apart is that time tracking, productivity monitoring, and workforce analytics live in one product. AI features flag unusual activity patterns, including apps that fake keyboard and mouse movement, and surface capacity and overwork signals before they become problems. The Hubstaff API lets developers build time tracking into their own products, and the platform connects to more than 35 tools, including Jira, Slack, QuickBooks, Asana, and Gusto. The company states compliance with HIPAA, SOC 2 Type II, GDPR, LGPD, and CCPA.
Who it's for
- Distributed agencies billing clients by the hour
- Remote teams paying contractors across countries
- Consulting firms tracking project budgets
Who should look elsewhere
- Teams that want no employee activity monitoring
- Companies needing tracking without per-seat costs
Typical uses
- Turning tracked hours into client invoices
- Approving timesheets and paying contractors
- Monitoring project budgets and labor costs
- Scheduling and tracking attendance for field crews
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Hubstaff alternatives and comparisons
Hubstaff is the only time tracking product we list so far. Browse the category as more are added.