My Music Staff review
Bottom line
My Music Staff is a music-lesson management platform that combines student records, scheduling, attendance, billing, and bookkeeping in one account. Its clearest strength is how much of the lesson workflow it automates, from SMS reminders and self-booked trial lessons to late-fee invoicing. The main cost to watch is that there is no free plan, and each additional teacher or staff member adds $4.95 per month. Private teachers and studios that want one system for lessons, payments, and family communication should pick it.
What is My Music Staff?
My Music Staff is studio management software built for private music teachers, music studios, and music schools. It handles the administrative work that often takes up teaching time: student records, lesson calendars, attendance, invoices, and payment collection. Studios with several teachers or locations can run everything from one account.
Day to day, teachers schedule private and group lessons on a calendar that syncs two ways with Google Calendar and other personal calendars, which helps prevent double-booking. Automatic email and SMS reminders go to students, and attendance and lesson notes are logged against each student's record. Billing is tied to the calendar, so invoices, online payments, late fees, and overdue reminders run without manual follow-up. Parents and students can use an optional Student Portal to book, reschedule, cancel, pay, and read lesson notes, while new families can self-book trial lessons from the studio website.
Independent teachers, small studios, and larger music schools all use the software, and the company lists freelancers, small businesses, mid-size businesses, and enterprises among its typical customers. Pricing starts at $16.95 per month for the account, with each additional teacher or staff member adding $4.95 per month. A 30-day free trial gives full access to every feature without a credit card, and a 90-day money-back guarantee applies after purchase. Multi-teacher studios can set custom roles and permissions, teacher-specific schedules, and payroll tracking.
What sets it apart from general scheduling or invoicing tools is its focus on music lessons. Lesson categories and locations, waitlists, progress tracking, and lesson packages with usage tracking are built in. It also brings bookkeeping into the same system, with expense tracking, mileage logging, and exportable income, expense, and payroll reports formatted with the studio's logo. A drag-and-drop website builder lets teachers publish a sign-up site on their own domain, and the interface is available in English, French, Japanese, Spanish, Dutch, and German.
Who it's for
- Private in-home music teachers
- Music studios and schools with several teachers
- Travelling teachers and retail lesson programs
Who should look elsewhere
- Teachers who need a permanent free plan
- Businesses that need general retail or inventory software
Typical uses
- Scheduling private and group lessons with reminders
- Automating lesson invoices and late fees
- Taking online registrations and trial lesson bookings
- Tracking mileage and expenses for tax time
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My Music Staff alternatives and comparisons
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