Paymo review
Bottom line
Paymo is a time tracking tool that also handles task management, estimates, and invoicing for service businesses. Its clearest strength is the path from tracked hours to a client invoice, along with a free plan that covers a single user. The main cost to watch is that team features such as Gantt charts, employee scheduling, and timesheet approvals sit on the Pro tier, and any second user requires at least the Plus plan. It suits freelancers and small firms that bill by the hour and want one tool for time, tasks, and invoices.
What is Paymo?
Paymo is a web-based time tracking, project management, and invoicing tool for freelancers, consultants, agencies, and small teams. It addresses a common problem for service businesses: hours worked are not recorded accurately, so they are not billed in full. Paymo keeps time entries, tasks, and invoices in one place so that every billable hour can be tied to a project and a client.
Day to day, people start a timer in the browser, on the desktop app, or in the mobile app. Paymo Track, the desktop app for Windows, Mac, and Linux, can record computer activity automatically and link it to tasks. Tasks can be viewed as a Kanban board, a list, a table, or a calendar, and Gantt views are available on the Pro plan. Time entries convert into estimates and invoices, and estimates can be approved by clients and then turned into invoices. Guests can be added to projects, and design files can be reviewed with version history and threaded comments.
Paymo is used by independent professionals, small teams, creative and marketing agencies, architecture firms, consultants, and universities. The Free plan covers one user with one client and two projects. Solo is priced for one user, while Plus and Pro are charged per user per month and add team features such as recurring invoices, timesheet approvals, and employee scheduling. A 15-day free trial requires no credit card, and annual billing carries a discount of up to 40 percent.
What sets Paymo apart is that time tracking, invoicing, and project management come together in one tool, with profitability reporting by project and by client. Many teams run these functions in separate products and reconcile them by hand. Paymo's automatic time capture and its direct path from timesheet to invoice reduce that work for small teams that bill by the hour.
Who it's for
- Freelancers who bill clients by the hour
- Consultants and small agencies
- Creative studios that need design proofing with invoicing
Who should look elsewhere
- Large teams that need enterprise-level resource planning
- Businesses that need payment methods beyond the listed credit cards
Typical uses
- Tracking billable hours and sending invoices to clients
- Planning projects with Gantt charts and task dependencies
- Reviewing design files with clients and collecting approvals
- Tracking profitability by project and client
Paymo user reviews
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Paymo alternatives and comparisons
Paymo is the only task management product we list so far. Browse the category as more are added.