Microsoft SharePoint review
Bottom line
SharePoint is a document management and intranet platform that combines shared libraries, workflows, and internal sites in one system. Its clearest strength is tight integration with Microsoft 365 apps such as Teams, Word, Excel, and Outlook. The main cost to watch is per-user pricing that grows with headcount, along with web-only deployment and no free plan. Organizations already working in Microsoft 365 that need a single home for documents and an internal portal should choose it.
What is Microsoft SharePoint?
Microsoft SharePoint is a platform for storing, sharing, and managing documents, and for building internal sites where teams keep their work and knowledge. It addresses the problem of files scattered across email attachments and personal drives by giving teams one shared place for documents, pages, and reference material, with access controlled by permissions. Its categories span document management, intranet, knowledge management, and workflow.
Day to day, teams create team sites and document libraries, then share files with set permissions. People edit documents in real time, keep version history, and comment or @mention colleagues directly on content. Forms, customizable templates, and approval workflows handle routine processes, while wikis, blogs, and a knowledge base organize reference material. Search and filters help users find content, and alerts notify them when items change. Integrations with Microsoft Teams, Outlook, Word, Excel, PowerPoint, OneDrive, and Power Automate keep work inside tools people already use.
Freelancers, small businesses, mid-size companies, and enterprises all appear among its typical customers. SharePoint is sold per user, starting at $5 per user per month, and a free trial is available, though no free plan is offered. Support includes email help desk, phone, chat, a knowledge base, a forum, and 24/7 live representatives, and training is delivered through videos.
What sets SharePoint apart is how closely it ties document storage to the rest of the Microsoft 365 stack. Many document tools handle file storage alone. SharePoint combines storage with intranet publishing, workflow automation, and an API, so one platform can act as both the document repository and the internal portal. Governance features such as audit trails, access controls, and encryption sit alongside those capabilities, while the web-only deployment and per-user pricing are the main trade-offs.
Who it's for
- Microsoft 365 organizations
- Teams that share large document libraries
- Companies building an internal intranet
- Enterprises needing workflow and approval routing
Who should look elsewhere
- Buyers who need a free plan
- Teams that do not use Microsoft 365 apps
- Users who need a desktop-only deployment
Typical uses
- Shared document storage for project teams
- Company intranet and team sites
- Approval workflows for documents and forms
- Internal knowledge base and wiki
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Microsoft SharePoint alternatives and comparisons
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