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Timetastic review

Online leave and holiday planner with shared calendars, approvals and optional rota tools

No user reviews yet · #1 of 1 in Leave Management System · Updated November 1, 2026 · Is this your company? Claim it

WebPaid · SubscriptionAPI

70/100

Start free trial ↗Free trial · paid plans from $1.50/user/mo · opens timetastic.co.uk

Starting price$1.50/user/mo

Free planNo

Free trialFree trial

Best fitSmall businesses, Mid size businesses, Enterprises

DeploymentWeb

Bottom line

Timetastic is a focused leave and holiday planner that replaces spreadsheets and paper forms with a shared calendar, allowance tracking and one-click approvals. Its clearest strength is simplicity: staff book leave on desktop or mobile and managers approve it in seconds. The main cost to watch is that rota and time clock features are only available on the $5.50 Workforce Management plan, and there is no free plan beyond the 30-day trial. Teams that mainly need leave tracking for a small to mid-sized workforce will get the most value from the Business or Pro plans.

Choose Timetastic ifsmall and mid-sized teams replacing spreadsheets for holiday tracking, or uK organisations and charities eligible for the 50% discount.

Look elsewhere ifbusinesses that need a free plan for ongoing use, or organisations that only need a general HR system without absence tracking.

Start free trial ↗Free trial · paid plans from $1.50/user/mo · opens timetastic.co.uk

What is Timetastic?

Timetastic is an online staff leave and holiday planner for companies that still track annual leave, sickness and other absence in spreadsheets, paper forms or email. Each employee gets a personal calendar and allowance summary, and managers get a shared view of who is off and when. A separate Rota & Time Clock product adds shift planning and time clocking for teams that work set hours.

Day to day, staff click the dates they want off on the calendar or in the mobile app, and the request goes straight to their manager. Managers approve or decline from an email or the app, and employees receive an instant email notification once a request is approved. The shared wallchart shows team availability, pending requests and leave type icons. Departments can be given minimum staffing levels, so clashes appear before a request is approved. Public holidays are supported across more than 3,000 regions, and leave can be synced into Outlook, Google Calendar or Apple Calendar.

Timetastic is used by small businesses, mid-sized businesses and enterprises, and the company says more than 275,000 people book their time off through it. Pricing is per user per month: Business at $1.50, Pro at $2.50 and Workforce Management at $5.50. Every plan includes a 30-day free trial with no credit card required, billing is month to month with no minimum term, and charities and certain other organisations receive a 50% discount.

What sets Timetastic apart is its focus on the absence workflow rather than a broad HR suite. It handles leave types, allowances, approvals and team calendars in one place, and it connects approvals to Slack and Microsoft Teams. Its Workforce Management tier extends into rota building, clock-in and clock-out, and payroll-ready timesheets. The company holds Cyber Essentials accreditation, states ISO/IEC 27001:2022 compliance, and hosts customer data in Microsoft Azure's UK South and UK West regions.

Who it's for

Small and mid-sized teams replacing spreadsheets for holiday tracking
UK organisations and charities eligible for the 50% discount
Frontline teams that need rotas and timesheets alongside leave

Who should look elsewhere

Businesses that need a free plan for ongoing use
Organisations that only need a general HR system without absence tracking

Typical uses

Tracking annual leave, sickness and unpaid leave in one calendar
Approving holiday requests from managers' email or phone
Planning rotas and timesheets for hourly and shift-based staff
Checking staffing levels by department before approving time off

Key features

Shared leave wallchart

The interactive wallchart shows who is in and who is off at a glance. Managers can filter by department, view pending requests and spot overlaps before approving time off.

Personal allowance calendars

Each team member gets a personal calendar and summary showing holidays taken, upcoming leave and remaining allowance by leave type. This removes the need for staff to ask managers how much leave they have left.

Email and app approvals

Staff submit requests in the app or on the web, and managers approve or decline from an email or the app. Employees are notified as soon as a request is approved.

Department staffing controls

Teams can be grouped into departments, assigned a manager and given minimum staffing levels. Clashes are visible before any request is approved.

Public holiday coverage

Public holidays are supported across more than 3,000 regions, so company calendars reflect local bank holidays. Work schedules split into two sessions also show who should be working and when.

Calendar and chat integrations

Leave can be synced into Outlook, Google Calendar or Apple Calendar, and approvals work within Slack and Microsoft Teams. This keeps time off visible in the tools staff already use.

Rota and timesheet tools

Workforce Management lets managers build and share rotas, while staff clock in and out from their phones. Hours feed payroll-ready timesheets, with payroll data export included.

Account security controls

Multi-factor authentication, single sign-on, role-based permissions and an audit record of changes are available. Customer data is encrypted at rest and in transit.

Timetastic pricing 2026

Business

$1.50per user per month

For teams that need one shared calendar and holiday approvals without extra reporting.

Unlimited users and departments
Shared calendar and view of who's off
Holiday allowance records and approvals
Mobile and desktop app

Get Business ↗

Pro

$2.50per user per month

For organisations that want to reduce staffing surprises with booking limits and absence reporting.

Everything in Business plan, plus...
Booking limits by leave type
Absence trends and insights
Company-wide absence reports
Enhanced user profiles

Get Pro ↗

Workforce Management

$5.50per user per month

For frontline teams that need rotas, time tracking, leave management and HR records in one platform.

Build and share rotas in minutes
Track hours with easy clock-in/out
Produce payroll-ready timesheets
Manage leave and absence requests
Store all of your HR data in one place
Reach out to your team via chat

Get Workforce Management ↗

See all plans on timetastic.co.uk ↗

What the sticker price leaves out. Each plan includes a 30-day free trial with no credit card required and no contract, and billing is month to month with cancellation available at any time. Payments are by debit or credit card, with Direct Debit available for UK bank accounts. Charities, Certified B Corporations, Fair Tax Mark holders, 1% for the Planet members and NHS Trusts receive a 50% discount on standard pricing.

Timetastic integrations 5 listed

Apps Timetastic connects to, as published by the vendor. Native integrations sync directly; others go through a connector such as Zapier or webhooks. Click a logo to read our review of that product.

Google Workspace

Google Calendar

Slack

Microsoft Outlook

Microsoft Teams

Timetastic has a public API, so apps not listed here can usually be connected with a developer or a no-code automation tool.

Deployment, support and company details

Deployment

Platforms

Support

Email/Help Desk
FAQs/Forum
Knowledge Base
Chat

Training

Live Online
Documentation
Videos

Typical customers

Small businesses
Mid size businesses
Enterprises

Security & compliance

Cyber Essentials accredited
ISO/IEC 27001:2022 compliance
Data encryption at rest (Transparent Data Encryption)
Data encryption in transit with HTTPS and HSTS
Multi-factor authentication (2FA)
Single sign-on (SSO) with Microsoft 365 Active Directory or Google Workspace
Role-based access controls and customisable permissions
Event logging with downloadable CSV records
Annual penetration tests
GDPR training for staff and data hosted in Azure UK South and UK West

Buying details

Public API: Yes

Timetastic pros and cons

Pros

A 30-day free trial with no credit card lets a team test the full product before paying.
Per-user pricing starts at $1.50 per month on the Business plan, with no minimum term.
Staff can book leave from the web or mobile app and receive an email the moment a request is approved.
Each employee's leave balance and remaining allowance are visible without manager involvement.

Cons

There is no free plan beyond the 30-day trial, so ongoing use requires a paid subscription.
Rota building, time clocking and timesheets are only included in the $5.50 Workforce Management plan.
Booking limits by leave type and company-wide absence reports require the Pro plan or higher.

Start free trial ↗The free trial is the fastest way to check whether there is no free plan beyond the 30-day trial, so ongoing use requires a paid subscription. matters for your team.

Timetastic user reviews

No published reviews yet. Be the first.

Timetastic alternatives and comparisons

Timetastic is the only leave management system product we list so far. Browse the category as more are added.

Timetastic FAQ

How much does Timetastic cost?

Timetastic has three plans priced per user per month: Business at $1.50, Pro at $2.50 and Workforce Management at $5.50. Billing is month to month with no minimum term, and you can cancel at any time.

Is there a free plan or free trial?

There is no free plan listed, but every plan includes a 30-day free trial with no credit card required. The trial includes the full product with no restrictions.

Does Timetastic integrate with other tools?

Timetastic connects with Google Workspace, Google Calendar, Outlook Calendar, Apple Calendar and Slack, and it has a Microsoft Teams integration. Leave can be synced into a personal calendar and approvals can happen inside Slack or Teams.

How does Timetastic handle security?

Timetastic holds Cyber Essentials accreditation and states ISO/IEC 27001:2022 compliance. It offers two-factor authentication, single sign-on, encryption at rest and in transit, and it hosts data in Microsoft Azure's UK South and UK West regions.

Is there a mobile app?

Yes, Timetastic has iOS and Android apps for managers and employees, and the Business plan includes the mobile app. A separate Rota app is available for the Rota & Time Clock product.

What does Timetastic replace?

Timetastic replaces paper leave request forms, shared spreadsheets and email chains used to track holidays and absence. It gives staff and managers one calendar with allowances, approvals and notifications.

Do charities get a discount?

Charities, Certified B Corporations, Fair Tax Mark holders, 1% for the Planet members and NHS Trusts receive a 50% discount on standard pricing. Organisations can check eligibility through the pricing page.

Is there a free version of Timetastic?

No. Timetastic has no free plan, but offers a free trial so you can test it before paying.

Ready to try Timetastic?

Timetastic is a focused leave and holiday planner that replaces spreadsheets and paper forms with a shared calendar, allowance tracking and one-click approvals. Free trial · paid plans from $1.50/user/mo · opens timetastic.co.uk.

Start free trial ↗

How we reviewed Timetastic

We score every product on four weighted criteria: ease of use (25%), features (30%), value (25%) and support (20%). Timetastic is scored from the vendor's published pricing and documentation, our editorial review. The listing was last updated November 1, 2026. Vendors cannot pay for a higher score or a better rank; paid placements are labelled. Read the full methodology.

Timetastic review

Bottom line

What is Timetastic?

Who it's for

Who should look elsewhere