Todoist review
Bottom line
Todoist is a task manager built around fast natural-language capture, flexible views, and a shared team workspace kept separate from personal tasks. Its clearest strength is how quickly a task with a date, reminder, or recurrence can be entered and then found again in filtered views. The main cost to watch is the Business plan at $8 per user per month, since team features require it and the free tier caps projects, filters, and file uploads at 5 MB. Individuals who want a simple, capable to-do system and small teams that need shared projects with admin controls should pick it.
What is Todoist?
Todoist is a task management app that captures to-dos, sorts them into projects, and assigns work to team members. It is built for people who track errands, deadlines, and commitments across email, chat threads, and notes, and who need one place to see what is due next. The app runs on the web, desktop, phones, tablets, watches, and browser extensions. It starts as a personal tool and adds shared team projects on top.
Day to day, users type tasks into Quick Add, which reads natural language such as dates and times and sets due dates, reminders, and recurring schedules from the same line. Tasks sort into Today and Upcoming views, and custom filters pull out subsets such as priority-one items due this week or anything labeled waiting. Projects switch between list, board, and calendar layouts. Tasks can carry sub-tasks, priority levels, labels, descriptions, comments, and file attachments, and the Upcoming view supports drag-and-drop rescheduling for the week or month ahead.
The app is used by individuals, freelancers, small businesses, and larger organizations. Pricing has three tiers. Beginner is free and includes five personal projects and three filter views. Pro costs $5 per month billed yearly or $7 billed monthly, and adds 300 personal projects, calendar layout, task duration, and full reporting history. Business costs $8 per user per month billed yearly or $10 billed monthly, and adds a shared team workspace, up to 500 team projects, team roles and permissions, and centralized billing.
What sets Todoist apart is how team work is separated from personal work. Team projects live in a shared workspace alongside each person's private tasks, and they can be public or private. Admins control whether sharing stays inside the organization or extends to clients and vendors. Integrations include Slack, Google Calendar, Microsoft Outlook, Zapier, and n8n, and the vendor offers a developer API, a command-line interface, and an MCP server that lets AI agents work from a team's task list.
Who it's for
- Individuals managing personal tasks, errands, and habits
- Freelancers and small teams sharing projects
- Teams that want task automation through Zapier or n8n
- Students tracking assignments and deadlines
Who should look elsewhere
- Teams needing detailed resource planning or Gantt timelines
- Buyers who need a published price for enterprise contracts
Typical uses
- Personal task and errand tracking
- Shared team project management
- Recurring routines and onboarding checklists
- Content and campaign planning with templates
- Automating task creation from email and chat
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Todoist alternatives and comparisons
Todoist is the only task management product we list so far. Browse the category as more are added.