Patriot Software review
Bottom line
Patriot Software is a monthly cloud accounting and payroll product that brings invoicing, bookkeeping, payroll, and contractor 1099 handling into one login. Its clearest strength is low, transparent pricing with unlimited payrolls, users, and 1099 forms on the core plans. The main cost to watch is that payroll fees rise with each worker paid, and time tracking, HR, and bookkeeping services are billed as separate add-ons. It suits small US businesses that want accounting and payroll managed together without a long-term contract.
What is Patriot Software?
Patriot Software is a web-based accounting and payroll product built for small businesses. It covers the bookkeeping work owners handle every week, including invoices, expenses, bank imports, and account reconciliation, alongside payroll, tax forms, and employee records. It targets the cost and friction of keeping books and paychecks in separate systems by offering both under one login.
Day to day, the accounting side handles invoicing and customer statements, recurring invoices, and payment reminders for past-due balances. Customers can pay by credit card, Apple Pay, Google Pay, or ACH through a Stripe integration, and recorded payments flow into the books. On the payroll side, owners set up automatic payroll runs, pay employees through free direct deposit, and give workers an employee portal. Contractors get their own portal, and 1099 and 1096 forms can be created within the account. Time tracking, overtime rules, and a paperless HR file system are available as add-ons.
The product is aimed at small and mid-sized businesses, with typical customers also listed as freelancers and enterprises. Industries the vendor highlights include retail, nonprofit, healthcare, insurance, real estate, and startups. Pricing is monthly with no long-term contract. There are two accounting plans, Basic and Premium, and payroll is priced as a monthly base fee plus a per-worker charge. A 30-day free trial is offered, followed by 50% off for three months. Full Service Payroll adds federal, state, and local tax filings and deposits. USA-based support is free on every tier and available by phone, chat, and email.
Patriot differs from many small-business tools in how its pieces connect. Accounting and payroll are designed to work together, and the company offers free integrations with 401(k) plans, health benefits, and workers' compensation insurance, which removes duplicate data entry. Unlimited payrolls, unlimited users on accounting, and unlimited 1099 forms are included rather than metered. Its free mobile app lets W-2 employees view paychecks and change federal withholding, while owners reach the accounting and payroll products through any phone, tablet, or desktop browser.
Who it's for
- Small US businesses with employees
- Owners who want invoicing and payroll in one account
- Businesses that pay contractors and file 1099s
Who should look elsewhere
- Companies that need a free plan
- Organizations needing non-US payroll or tax filings
- Businesses wanting a full managed bookkeeping service included in the base price
Typical uses
- Running payroll and direct deposit for a small team
- Sending invoices and collecting card or ACH payments
- Managing 1099 contractors and year-end forms
- Reconciling bank accounts against recorded transactions
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Patriot Software alternatives and comparisons
Patriot Software is the only payroll product we list so far. Browse the category as more are added.