Streamtime review
Bottom line
Streamtime is project management software for creative businesses that ties job planning, time capture, and invoicing together. Its clearest strength is that team members log time without timesheets while managers see profitability and job cost recovery in real time. The main cost to watch is that pricing is not published and depends on team size, freelancer use, and revenue, so buyers need a conversation before they know the number. It suits agencies, in-house creative teams, and architecture studios that want project delivery and billing in one tool.
What is Streamtime?
Streamtime is project management software built for creative businesses, including agencies, in-house creative teams, and architecture studios. It helps them set up jobs with rates, teams, timelines, and planned profit, then track progress against that plan. The software targets a common gap in creative work: delivering good output while knowing whether each job is making money.
Day to day, a project lead sets up a job and schedules people with drag-and-drop planning. Team members can see availability, including unscheduled hours, and log time without filling in timesheets. A Kanban board shows every job stage with visible sell totals and status, and a burn-up chart tracks progress. Quotes and invoices are built from the job plan, with expenses rolled into one bill. Teams can also post updates and links on job posts, and short emoji check-ins with SMART-based reflections feed a feature called Happiness Coach.
Streamtime's typical customers are freelancers and small businesses, and its stated audiences include agencies, in-house teams, and architects. Pricing is not published as fixed plans. The price reflects team size, the average number of freelancers used each month, which features are used (project planning, time tracking, or quoting and invoicing), and annual revenue, and it is set in conversation with the Streamtime team. A free trial is available, but there is no free plan.
What sets Streamtime apart is the way it combines planning, time tracking, real-time reporting, and invoicing in one product. Reports cover utilisation, profitability, and job cost recovery, and users can filter, customise, and export them. It connects to Xero, QuickBooks Online, and MYOB AccountRight, and through Zapier to more than 5,000 apps. Its MCP connector lets AI assistants such as Claude, ChatGPT, and Copilot work inside a user's account, with quotes and invoices saved as drafts for review before they are sent.
Who it's for
- Creative agencies with billable project work
- In-house creative and design teams
- Architecture studios tracking job profitability
- Small businesses that invoice clients for project work
Who should look elsewhere
- Teams that need a free plan with no trial
- Buyers who want a published per-seat price before talking to sales
- Businesses that need a non-creative, manufacturing-focused tool
Typical uses
- Planning and tracking client jobs against budget
- Replacing timesheets with automatic team time logging
- Generating quotes and invoices from job plans
- Monitoring utilisation and job profitability
- Syncing invoices and expenses with Xero or QuickBooks
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