Avaza review
Bottom line
Avaza is a project, time, expense and invoicing platform for service businesses that want client work tracked and billed from one place. Its clearest strength is the direct path from logged hours and expenses to invoices, along with unlimited collaborators and client users on every plan. The main cost to watch is that the free plan is capped at five active projects and five invoices a month, and extra users are billed as add-ons. It is a strong pick for small and growing firms that bill by the hour and want to stop juggling separate tools.
What is Avaza?
Avaza is a web-based work management platform built for professional services firms, including consultancies, agencies, IT and software services teams, and legal practices. It combines project management, resource scheduling, timesheets, expenses, quotes and invoicing in one system, so the same people, projects and rates apply at every step. The main problem it addresses is the cost of re-entering the same data across spreadsheets, timers, chat and invoicing tools.
Day to day, a project manager sets up projects with tasks, sections and deadlines, then views the work as a list, Kanban board, calendar or Gantt chart. Staff log time in the browser or in the iOS and Android apps, and approved timesheets can be turned into invoices. Resource scheduling shows team capacity and flags clashes, and expenses with receipts are linked to projects so they can be billed to clients. Users can also connect Claude or ChatGPT through the Avaza MCP server to create projects, log time and draft invoices using plain-language requests.
The platform suits freelancers, small businesses, mid-size companies and enterprises. A free plan is available with a limit of five active projects and five invoices per month. Paid plans start at $9.96 per month billed yearly, or $11.95 billed monthly, and move up through Basic and Business. Every new account gets a 14-day trial of all features without a credit card. Extra timesheet users, scheduling users, chat users and storage are sold as add-ons.
What sets Avaza apart is how many functions sit in one place at a flat plan price. Project collaborators and archived projects are unlimited on every plan, and client users can be invited into specific projects at no extra cost. Native two-way sync with Xero and QuickBooks Online keeps accounting records current, and Zapier links the product to thousands of other apps. Many competing tools cover either project management or billing, while Avaza is built to run the work from quote through to payment.
Who it's for
- Small professional services firms
- Agencies billing clients by the hour
- IT and software consultancies
- Freelancers managing several client accounts
Who should look elsewhere
- Teams that need weekend support coverage
- Organizations that require a fixed per-user price for every role
- Businesses needing a native mobile-only workflow
Typical uses
- Tracking billable hours and invoicing clients monthly
- Scheduling consultants across multiple client projects
- Capturing receipts and billing expenses to clients
- Reporting on project margin and staff utilisation
- Sharing project progress with clients through client users
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Avaza alternatives and comparisons
Avaza is the only task management product we list so far. Browse the category as more are added.
